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Tampa Bay Pride Band presents

Mistletoe Market

Vendor Registration

Spend an afternoon selling to a friendly, family-filled crowd, with live music all around you and a holiday concert right after.

WhenSunday, December 13

Time1:00 to 5:00pm

WhereSeminole Heights UMC
6111 Central Ave, Tampa

Your space10 x 10 ft, outdoors

Why vendors like this one

The Mistletoe Market is a free, family-friendly holiday event hosted by the Tampa Bay Pride Band. Alongside your booth there are pictures with Santa, ornament decorating and hot chocolate, plus live music from the TBPB Jazz Band, the Barrington Middle School Jazz Band and the singers from Collins K-8.

When the market closes at 5:00pm, the Tampa Bay Symphonic Winds holiday concert begins in the sanctuary, so you get a second wave of foot traffic in the final hour as concert guests arrive.

Booth fees

$50Vendor booth10 x 10 ft outdoor space

$70Food truck or trailerSpace sized to your unit

Payment is made at the end of the registration form. We do not take any percentage of your sales.

What we provide

Your 10 x 10 outdoor space
Promotion of your business before and during the event
A steady, family-friendly crowd
Friendly volunteers to help you find your spot

What you bring

Your own tent or canopy, plus weights for all four legs
Your own tables, chairs and signage
A quiet inverter generator if you need power
Your own cash handling and card reader

To be clear, since it comes up often: we are not able to provide tables, chairs, tents or electricity. Please plan to bring everything you need.

Before you register

Insurance. You will need a certificate of general liability insurance with at least $1,000,000 per occurrence and $2,000,000 aggregate, naming Tampa Bay Pride Band, Inc. and Seminole Heights UMC as additional insured. Your insurer can usually issue this within a day at no charge. You will upload it on the form.
Tents must be weighted, not staked. Please plan for at least 25 lb per leg. We cannot allow stakes in the ground.
No electricity on site. If you need power, bring a quiet inverter generator. Loud generators cannot be used near the performances.
Setup and teardown. All vehicles must be off the field by 12:30pm. We will email your setup window once it is confirmed with the venue. Please keep your booth open until we close at 5:00pm, since our concert follows right after and early teardown is disruptive.
Food trucks. You will be asked for your mobile food license or county health permit, your unit length, and which side your service window opens on.
What you can sell. Sell what you describe on your registration. No weapons, fireworks, alcohol, or cannabis and CBD products for consumption. We are a non-profit and all-inclusive organization, and all vendors are expected to make every guest welcome.

Dates to know

December 1Registration closes, and the last day to cancel for a full refund

December 4We email your booth number, arrival time and a site map

December 13Market day, 1:00 to 5:00pm

Ready? Register below

Questions first? Email info@tampabayprideband.com

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Step 1 of 4 - Your Business

25%

Comments

This field is for validation purposes and should be left unchanged.

Contact name(Required)

First Last

Business or booth name(Required)

Email(Required)

Enter Email Confirm Email

Phone(Required)

Cell number for day of the market(Required)

The best number to reach the person who will actually be standing at your booth. Same as above is fine and can be changed before day of.

Mailing address(Required)

Street Address Address Line 2 City State ZIP Code

Website

Instagram, Facebook, or Etsy

We tag and share our vendors while we promote the market, so give us whatever you post to most.

How did you hear about the market?

Booth type(Required)

Vendor booth, 10 x 10 ft space $50

Food truck or food trailer space $70

What category best describes your booth?(Required)

Tell us your category(Required)

What will you be selling?(Required)

A few sentences is plenty. This is what we use to build a balanced mix of vendors and to write your listing when we promote the market.

Most of my items are priced

Photos of your booth and what you sell(Required)

Two to four clear photos of your products. Phone photos are completely fine. If you have vended before, include one photo of your whole booth setup so we can plan the layout.

Drop files here or

Accepted file types: jpg, jpeg, png, heic, webp, Max. file size: 256 MB, Max. files: 4.

Your logo(Required)

PNG or JPG, transparent background ideal if you have one. Used for marketing, website, and event signage.

Accepted file types: jpg, jpeg, png, svg, pdf, Max. file size: 10 MB.

Your menu(Required)

Upload your current menu with prices. We check for overlap so we are not putting 3 of the same thing on the field.

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 10 MB.

Setup acknowledgment(Required)

I understand the market is outdoors and that Tampa Bay Pride Band does not provide tents, tables, chairs, weights, or electricity. I am responsible for my own setup.

I understand I am bringing my own setup.

Will you bring a canopy or tent?(Required)

Tents must be weighted at all 4 legs. Stakes are not permitted.

Yes, I will bring a 10 x 10 ft canopy

No, I will set up without one

Tent weight confirmation(Required)

I will bring at least 25 lb of weight for each of the four legs of my canopy.

Do you need power at your booth?(Required)

No, I do not need power

Yes, and I will bring my own quiet inverter generator

There is no electricity available at the market. If you need power you must bring your own generator, and it must be a quiet inverter model. Loud contractor generators cannot be used because of the live music.

Generator make, model, and noise rating

Total length (ft) of your truck or trailer, including the hitch(Required)

Which side does your service window open on?(Required)

Driver side

Passenger side

Rear

Will you have propane or open flame on site?(Required)

Yes

Setup and teardown agreement

I will arrive within the setup window and be set up by 12:30pm, and keep my booth open and staffed until the market closes at 5pm. I understand the Pride Band's winter concert follows the market and that early teardown is not permitted.

I agree

Certificate of liability insurance(Required)

Upload your certificate of liability insurance showing at least $1,000,000 per occurance and $2,000,000 general aggregate, with Tampa Bay Pride Band Inc. and Seminole Heights UMC as additional insured. Your insurer can issue this at no charge, usually within a day. If your certificate is not ready yet, upload what you have and email the final one to info@tampabayprideband.com before December 1st, 2026.

Accepted file types: pdf, jpg, jpeg, png, Max. file size: 10 MB.

Florida sales tax(Required)

I have a Florida sales tax certificate

I am not required to collect Florida sales tax

Florida sales tax cerificate number(Required)

Mobile food license number

Your Florida DBPR mobile food dispensing vehicle license, or your county health permit number.

Upload your food license or health permit(Required)

Max. file size: 256 MB.

Fire safety confirmation(Required)

My unit carries a current, inspected fire extinguisher, and if I cook with grease my hood suppression system is current. I will provide documentation upon request.

I agree

Vendor terms, Tampa Bay Pride Band Holiday Market

Fee and space. The fee is $50 for a 10 x 10 vendor booth and $70 for a food truck or trailer space. The fee is due with this application and covers the space only.
Acceptance. Submitting this application and paying the fee does not guarantee a space. We review every application and keep a balance of vendor categories. If we cannot fit you, or if your category is already full, we will refund your fee in full.
Cancellation. Cancel on or before December 1 and we will refund your fee in full. After that date the fee is non refundable, because we have already committed to our costs.
Rain or shine. The market runs in ordinary weather. If we have to cancel for severe weather or another reason outside our control, fees are not refunded. We are a volunteer run nonprofit and our costs are spent well before market day.
Insurance. You must carry general liability insurance of at least $1,000,000 per occurrence and $2,000,000 general aggregate, and provide a certificate naming Tampa Bay Pride Band, Inc. and Seminole Heights UMC as additional insured. Your certificate must be on file before December 1 or your space will be released.
Your setup. You provide your own tent, weights, tables, chairs and signage. Tents must be weighted at all four legs. Stakes are not permitted. Nothing may be attached to buildings, fences, trees or landscaping.
Power. There is no electricity on site. Generators must be quiet inverter models. We may ask you to shut down a generator that interferes with the performances.
Setup and teardown. Arrive within the setup window we email you once the venue confirms it, have your vehicle off the field by 12:30pm, and keep your booth staffed until we close at 5:00pm. Please do not tear down early. Our winter concert begins right after the market.
What you sell. Sell what you described on this application. No weapons, no fireworks, no alcohol, no cannabis or CBD products for consumption, and nothing that promotes hate or discrimination. This is a Pride organization event and all vendors are expected to make every guest welcome.
Your own business. You are responsible for your own sales, sales tax, permits, licenses and cash handling. Tampa Bay Pride Band does not take a percentage of your sales.
Clean up. Leave your space as you found it and take your trash and any grease or cooking waste with you.
Liability. You participate at your own risk. You agree to hold harmless Tampa Bay Pride Band, Inc., Seminole Heights UMC, and their board members, volunteers and staff from any claim, loss, injury or damage arising from your participation, your booth, your equipment or your products. You are responsible for your own property. We do not provide overnight security.
Removal. We may ask a vendor to leave for unsafe setup, selling something not described here, or treating guests, volunteers or other vendors badly. No refund in that case.

Questions before you submit? Email info@tampabayprideband.com.

Agreement(Required)

I have read and agree to the vendor terms above.

Marketing permission(Required)

I give Tampa Bay Pride Band permission to use my business name, logo and submitted photos to promote the market, and to photograph my booth at the event.

Signature(Required)

Type your full name. This acts as your signature.

Total

Credit Card

Mistletoe Market

Why vendors like this one

Booth fees

What we provide

What you bring

Before you register

Dates to know

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